Some environmentally friendly sustainable development in office management
Protecting the environment and practicing sustainable practices have become the goals or missions of many organizations these days. It is also being considered as part of the 'Corporate Social Responsibility' (CSR) plan.
It allows everyone involved in the organization, from management to employees, boards of directors, suppliers and customers, to work towards sustainable development goals. As a result, as the company benefits economically, the damage to the environment is also reduced.
It takes both the effort and experience of everyone in the organization to develop a work plan aimed at such sustainable development. Here are 10 tips on how to do everything from document printing to other related tasks in an environmentally friendly way.
These small actions can play a big role in meeting the objective of making the organization's work environment friendly. It will reduce the costs and wastage of the organization, as well as increase the productivity of the employees.
1. Use of e-documents instead of paper
If electronic documents are used in office work, it will undoubtedly reduce the use of paper. Moreover, a good way to send a document to multiple people is to scan the document and send it by e-mail. And documents can be saved online very easily. But if you need to print exclusively, use recycled paper.
2. Use of printers as needed
By checking where the office printer is best and how much the printer is used, you can reduce many unnecessary costs.
You can remove photocopiers, fax machines or printers that are not of much use. Besides, instead of using a separate device for each job, a 'multifunctional printer' can be used.
Photocopying, faxing, printing or scanning can all be done with the help of this type of printer. As a result, as electricity consumption is saved, many other aspects are also saved.
3. Recycle and responsible management of resources and waste
If assets are properly managed in the organization, it is easy to understand which equipment needs to be repaired or replaced.
Environmentally friendly disposal of waste such as discarded printers, fax machines, toner cartridges and toner bottles after use is also an imperative.
4. Encouraging employees to develop environmentally friendly habits
Environmentally friendly practices of employees are an important factor for sustainable office management. Training and education programs can be undertaken so that employees can do their work in an environmentally friendly manner and also learn about waste management and other issues.
5. Use printers in a cost-effective way
When printing to whatever printer is the fastest possible with the lowest power consumption, that printer should be used. This may require some extra walking for the staff. But that is not a bad thing either.
6. Reduce power consumption
Use devices that are more energy efficient than other devices. Most modern printers have an energy saving mode and “quick startup” technology. That is, when they are not being worked with, these devices go into sleep mode. And if the printer is used in this way, the electricity consumption can be reduced and the cost of the organization can also be saved.
7. Reduce paper usage
Turn on 'Paper Saving Mode' in your computer hardware or software to save paper. For this you can refer to the user manual of the printer. Or you can manually turn on the system to print on both sides of the page.
Using options like 'combining print', 'lock printing' and 'scanning' in the printer can also reduce paper consumption. Besides, even if documents are shared through the internet instead of paper, there is no unnecessary printing.
8. Print only when needed
Digital printing technology is good for working with documents in the corporate and marketing sectors. By doing this, there is no need to print the entire document and find the required part from there. Rather, it is possible to print only the required part. This way a lot of unnecessary printing can be reduced.
9. Adjust settings
Things like 'High-Speed Duplex Printing', 'Toner Saving Mode', 'Print Selected Text' or 'Default Toner Selection' can be used from the settings. As it consumes less paper or toner cartridges, it is possible to reduce carbon emissions to some extent.
10. Measurement, management and efficiency improvement
No initiative to reduce carbon emissions can be successfully implemented without proper monitoring and reporting.
Therefore, especially in the field of printing, programs such as energy saving, paper saving and reducing carbon footprint will be given importance. Along with this program, the future work should also be fixed.