12 Tips On Text Etiquette
Texting on mobile phones has long been the most popular means of communication. Constant text communication between colleagues is now part of the office culture.
12 Tips on Text Etiquette
So be careful that your text or reply does not create the wrong meaning.
1. See who you're texting
Rushing to send a text as soon as you finish typing is common. It also causes accidents like sending a text to someone else by mistake. Check if you are texting the right person before sending.
2. Can't reply now, what to do
Your reply is late, please let me know in a quick line how late it might be. Or write, reply with time.
3. No one is replying, please wait
If someone is late in replying to a text, don't annoy them by sending more texts frequently. One may be reluctant to give an immediate answer. Or one may be in a situation where it is not possible to reply. Call directly if it is urgent. Or write 'urgent' or 'urgent' at the beginning of the text.
4. Reply to text
Try replying to texts unless unnecessary. It's part of text etiquette not to take too long when it comes to text replies.
5. Be careful using emojis
Emojis are very effective in creating and maintaining friendships with colleagues. However, if the relationship is not sincere, you should be careful about using emojis. It is better not to use too many emojis when exchanging messages with bosses. It is best to refrain from using emojis in these cases. Wrong or overuse of emojis can spoil your image in the office.
6. Making grammar or spelling mistakes
Excessive use of spelling and grammar mistakes in messaging is a sign of unprofessionalism. This mistake can lead to questioning of your communication skills at work. Spelling and grammatical errors may change the meaning of the text. Besides, many people don't want to pay attention to misspelled text. Complete the text with the correct word or sentence using an asterisk (*) if there is a spelling or grammar mistake.
7. Sending messages at untimely times
Try not to text colleagues after office hours, call for urgent needs. And if you have to text, explain why you have to send the message out of time. Messages that can be sent during the day should be sent the next day rather than at night.
8. long message
Text means short messages. If you have to write in capital letters, write it in the email. Just as it is difficult to read large messages in the inbox, it is also difficult to write replies to messages. After sending a large message, you can request to check the mailbox via text.
9. Providing personal information
Avoid personal conversations in official texts. Because that text can be read by anyone later. If you want to discuss important matters, try to talk face to face. And if that is not possible discuss it through audio or video call.
10. Be careful with auto-correction
Before sending a text or reply, check if the phone's auto correct option has changed the sound of your text.
11. No hashtags in text
It's best not to use hashtags in text. Use the link if necessary.
12. Do not text in capital letters
You can use all caps to emphasize a part of the text. But writing the entire text in large handwriting can make it difficult to read.